Project Assistant, part-time contract

We have a great opportunity for you!

Project Assistant, London Middlesex Local Immigration Partnership

Part-time, 1-year contract

Reporting to the Project Manager, London Middlesex Local Immigration Partnership (LMLIP), this position is responsible for supporting the facilitation of the LMLIP community initiatives to enhance the integration of immigrants in London and Middlesex. The Project Assistant provides administrative support to the successful implementation of LMLIP initiatives.

Job Duties/Responsibilities

• Provide a welcoming, engaging, and respectful environment for LMLIP volunteers and stakeholders
• Respond to and follow up on inquiries through email and over the phone (in a timely manner)
• Collect estimates and prepare invoices for processing
• Conduct market research related to immigration issues
• Attend webinars/seminars pertaining to immigrant trends
• Organize and provide space for individuals to collaborate and discuss issues that impact immigration
• Create, review, edit, and present information of immigration to various groups and teams
• Coordinate and convene meetings on behalf of Central Council, Sub-Councils, Work Groups, and Project Team through the direction of the LMLIP Project Manager
• Support LMLIP initiatives by following up, tracking, coordinating meetings, consulting with chairs, keeping records, completing meeting minutes and other administrative duties as assigned in a timely manner
• Provide administrative support to LMLIP Councils, Sub Councils and Working Groups
• Support Work Groups in partnership with the LMLIP Project Manager
• Prepare feedback and debrief implementation plan to Co-Chairs
• Prepare agenda and materials for Project Team meeting and send out prior to meeting
• Create, review, edit, and post newsletters bi-weekly
• Provide back up support to Communication Officer in management of social media accounts and website content
• Provide backup research support to Communication Officer in content creation for social media and websites
• Maintain up to date knowledge of all services and programs offered by WILL and effectively communicate promote them to clients and potential clients
• Maintain up to date knowledge of local services and programs to support/refer immigrants as per their needs
• Intentionally and strategically collaborate across WILL programs to support the achievement of the WILL mission and vision
• Support special projects and other duties as assigned

Qualifications and Skills

• College diploma or University degree or equivalent work experience
• 2 years experience in a related role or in the not-for-profit sector
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access)
• Familiarity with web-based software’s such as: Canva, Eventbrite, Doodle, SurveyMonkey, Buffer, and MailerLite
• Knowledge of the issues related to successful settlement of immigrants and newcomers
• Excellent written and verbal communication skills
• Experience presenting material to a group
• Ability to multi-task and complete projects with frequent interruptions
• Ability to handle conflict and diffuse situations
• Ability to work in a team environment as well as independently
• Ability to solve problems and think quickly on your feet
• Good time management skills and the ability to respectfully adapt to changing priorities
• Understanding of cross-cultural competency with an ability to interact and work effectively with people from different cultures and backgrounds
• Knowledge of unconscious bias and the ability to mitigate bias
• Ability to follow instructions and take directions while maintain a cooperative and respectful attitude
• Professional demeanor and ability to handle confidential information

Working Conditions

• A 3-day on-site work week
• Working in an office setting with frequent interruptions and chatter
• Travel to meetings and events within the community as required
• Ability to sit for long periods of time
• Ability to work flexible hours, including evenings and weekends
• Ability to lift 20 lbs

If you’re passionate about creating inclusive workplaces, supporting immigrant talent, and building relationships that drive positive employment outcomes, we invite you to apply and join our team. Simply send your resume and cover letter by May 30, 2025, at 5:00 pm to:

careers@willemployment.ca

Please reference: Project Assistant in the Subject Line.