Key Responsibilities
1. Event Planning & Logistics Coordination
Develop and manage event planning tools (timelines, outreach trackers, budget sheets)
Assist in planning: Venues, equipment, run-of-show schedules, and floor plans, Set-up and tear-down requirements
Coordinate materials for: Workshops, repair cafés, circular fashion demos, and youth programming
Support accessibility planning: Signage, mobility pathways, sensory considerations, inclusive design
Communicate with vendors, small businesses, artisans, and community partners
2. Outreach & Partnership Development (Core Focus)
Conduct outreach to: Designers, artists, and facilitators,
Sponsors and local businesses,
Media and community organizations
Track communications, follow-ups, and confirmations
Support drafting partnership communications and agreements
3. Volunteer Recruitment & Coordination
Assist with recruiting volunteers, including: Youth, students, newcomers, and equity-deserving groups
Support:Volunteer onboarding materials, Scheduling systems, Communication channels
Help design volunteer roles and responsibilities for event delivery
4. Program Development Support
Assist in shaping the event program: Workshops, runway shows, panels, and activations,Identify gaps in programming and support coordination of participants
Help finalize program structure and scheduling
5. Marketing & Promotion Preparation
Support development of: Event descriptions and promotional copy, Content for social media and event listings
Coordinate collection of images, bios, and assets from participants
Assist in preparing marketing rollout for August/September
6. Environmental Sustainability Integration
Support planning of: Zero-waste systems
Recycling, composting, and textile diversion stations
Assist in integrating circular practices into event logistics
Help document sustainability metrics for post-event reporting
7. Data Collection & Reporting Preparation
Develop systems to track: Attendance,Workshop participation, Volunteer engagement
Prepare tools for post-event feedback and reporting
Eligibility Requirements (Canada Summer Jobs)
Must be between 15–30 years old at the start of employment
Must be legally entitled to work in Canada
International students are not eligible under CSJ
Available for occasional evening or weekend meetings/events (as needed)
Excellent skills in using digital tools such as Google Docs, Sheets, email, and shared drives and managing social media platforms
Able to communicate professionally via email, phone, and in-person with partners, volunteers, and community members
Able to manage multiple tasks, stay organized, and meet deadlines in a fast-paced environment
Willingness to take initiative, follow up on tasks, and work both independently and collaboratively
Commitment to Equity & Inclusion
We prioritize hiring youth facing barriers to employment, including:
Racialized and Black youth
Indigenous youth
2SLGBTQI+ youth
Youth with disabilities
Newcomer and refugee youth
We are committed to:
Inclusive, accessible work environments
Flexible work arrangements
Culturally responsive practices