Administrative Coordinator (2 Days/Week -6 Months Contract)

• Is responsible for supporting the planning, organizing, and directing operations related to ongoing LBHC projects, particularly:
• Completion of the CRA application
• Working closely with the LBHC, specifically, the Chair and Secretary and Event Chairs and acting as a liaison between the above-mentioned groups.    
• Scheduling LBHC  meetings, ensuring minutes are kept, developing and maintaining a calendar of events, supporting and assisting LBHC volunteers with various tasks.    
• Increasing LBHC capacity to engage with the community and further provide educational programs and activities that increase public understanding of the diversity and history of London’s Black community.
• Liaising with key organizations and institutions that supports the mission of LBHC
• The Administrative Coordinator takes the initiative to identify opportunities in areas like fundraising, community, and media relations. They are also responsible for developing, documenting, and implementing processes and procedures needed for formalizing a new organization.

Resource Management: Gathering, organizing, and researching and submitting resources and items needed for provincial and or federal incorporation in conjunction with the LBHC Chair and Secretary.

Reporting and Updates: Providing monthly and quarterly reports and updates to project supervisors     .

Primary Responsibilities:

• Ensure that all projects are delivered on time, within scope and budget.
• Day-to-day management of resources and tasks, organizing and leading/attending meetings, implementing and monitoring  activities.
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring
• feasibility.
• Develop a detailed project plan and (e.g., project log, schedule, status re- ports, etc.) to track progress.
• Create and maintain project management templates, as necessary.
• Track work activities and project statuses of ongoing projects.
• Perform other duties as required.
• Strong organizational skills and  attention to detail in all aspects of work.
• Strong ability to self-motivate, multi-task and prioritize effectively and proven ability to work under pressure.
• Demonstrate strong written and oral communication skills to elicit information and provide accurate information clearly and concisely.
• Comfortable working in an office, hybrid work, or virtual team environment incorporating group problem-solving; shares information and responsibility.
• Strong relationship-building skills, both internally and externally.
• Outgoing, persistent, and energetic.
• Effective communication and interpersonal skills; able to manage requests and complaints in a professional, non-confrontational manner.
• Creative problem-solving skills, capacity for innovation and ability to identify issues and gaps and propose solutions.    
• Ability to work independently and take initiative
• Strong research skills
• Minimum two years of experience in project management.
• Comfortable learning and using a variety of technical solutions to complete project deliverables.
• Strong knowledge of Google Sheets and/or Excel.
• Knowledge of project management methodologies, tools, and lifecycle.
• Proficient computer skills, especially with database management
• Experience using Google product applications or GSuite. Microsoft office and other
• computer skills.

Experience/Requirements:

Education

• A minimum 2-year diploma from a recognized post-secondary institution in business administration, communication, project management or similar.

• At least three years of progressive experience working for a non-profit organization, with knowledge of Canada revenue Agency and legislation governing the sector.
• Equivalencies of education and experience may also be considered.
• CAPM, PMP or its equivalent.
• Familiar with London’s Black community
• Knowledge and understanding of current archival principles, systems, and practices, including Rules for Archival Description
• Starting in April; 2026, this position will work until August 31, 2026. This position will be based at Innovation Works and will/could also be partially home based. Wage Rate will be negotiable.

PreferredAdditional Information

The London Black Heritage Council was formed out of a desire to increase awareness of Black History, especially during Black History Month activities in the London area. The Council is dedicated to providing programs and services that will increase public understanding of the diversity and history of London’s Black community

We thank all applicants in advance but regret that only those selected for an interview will be contacted. Interest, cover letter and resumes should be forwarded to the contact below  by Friday April 3,  2026.

For more information on this position and information about the LBHCC:Contact:

London Black Heritage Council

Carl Cadogan, Chair         carlcadogan@gmail.com

Christina Lord, Vice Chair christinalord14@gmail.com