Mission Services of London, a non-profit organization committed to serving residents of London and Middlesex County with compassion and dignity, is seeking a permanent full-time Administrative Assistant to support the Development Team and Director of Social Enterprise, Development & Communications. This role involves performing a variety of clerical and administrative duties while maintaining confidentiality and document security.
Duties and Responsibilities:
- Assist with preparing reports, presentations, and other documents using Word, Excel, and PowerPoint.
- Draft agendas, minutes, and maintain meeting files for the Development Team.
- Organize and manage filing for the Director and Development staff.
- Distribute internal newsletters and assist with event registrations, room bookings, and other administrative tasks.
- Enter and process donation information using Salesforce NPSP and online donation platforms.
- Update donor records in Salesforce, ensuring accuracy.
- Support volunteer application processing and onboarding.
- Provide Reception Desk coverage during breaks and vacations, handling phone inquiries, greeting visitors, and logging donations.
- Send thank-you letters for donations and assist with mailings such as holiday cards and tax receipts.
- Monitor and reorder office supplies as needed, ensuring timely replenishment.
- Register staff for workshops/events and book meeting rooms as needed.
- Photocopy and fax documents as required.
- Collect and review timesheets and expense reports for Mission Store and Development payroll processing.
- Oversee collection and GL coding of invoices and receipts for Mission Store and Development in preparation for approval and submission.
Qualifications:
- Secondary School Diploma and Business Administration Diploma required.
- 1-2 years of experience as an Administrative Assistant or in a relevant role.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint); database experience preferred.
- Strong attention to detail and accuracy.
- Excellent communication skills, both written and verbal.
- Ability to maintain confidentiality and manage sensitive information.
Position Details:
- Full-time, 40 hours per week.
- We offer competitive compensation package that includes an employer-matched defined benefit pension plan and comprehensive benefits plan. Contact us to learn more.